When it comes to telecommunications, it normally accounts for a majority of the IT infrastructure costs. The telecom equipment and services come in varied costs and these costs can be minimized to an extent by doing proper planning for procurement procedure. Even the small savings, in a big corporation, can help in saving thousands of dollars.
No matter how much experience you are having, negotiating on the large corporate WANs is always a big challenge. It is always due to the complexity involved in the process. The aspects like quality, the length of the transition process and the high costs are not easy to map. So, in order to let your telecom eProcurement process go smoothly, you must be well aware by the different steps involved in the process and should have a proper plan in hands. For your convenience, here we are going to explain the procurement procedure.
Procurement Process in detail
There are mainly three steps in the telecommunications eProcurement procedure, which are:
RFP (Request For Proposal Process)
In this, the products/services are procured by requesting the proposals from the suppliers. Buyers write a telecom RFP on the basis of their business objectives, requirements (products/services they want to buy), budget and more. It is an RFP that lets the suppliers know what the buyer is looking for; clearly it is written, better will be the understanding on the side of the supplier. And, this would let the buyer get attractive offers from the suppliers.
Supplier’s Proposal Process
After receiving a proposal from the buyer and verifying their capability of providing the products/services, the suppliers move further with the process. They introduce their products/services to the buyers, do technical discussions on it and give a response to their RFPs.
On the basis of all the proposals from the suppliers, the buyer chooses the one that meets his requirements effectively at best prices.
Follow-On Purchase Process
Once both, the buyer and supplier, are satisfied with the contract conditions, the contract is finalized between them. They agree to each others’ conditions and move further with the purchase process.
It’s all that is involved in the telecom eProcurement process. Furthermore, as a buyer, you have the choice of limiting the number of suppliers and qualified suppliers who would be permitted to participate in the procurement procedure.
In order to find the best contracts, the buyers are required to create highly effective RFP. Though many companies prefer writing it themselves or hiring professionals, nowadays the trend of using telecom eProcurement platforms is increasing. Such a platform/software not only helps the buyers in the creation of an effective RFP, but it guides the buyer throughout the procurement procedure.